OCR to Excel — Free Online Table & Data Extractor
Upload a scanned PDF, JPG, PNG, or photo and get a clean, editable Excel spreadsheet — automatically. No manual typing. No formatting headaches. Free to start.
Drop your image or PDF here
or click to browse from your computer • Max 50 MB
Supported: IMAGE/*,PDF
What this tool does
When to use it
How to use
Upload your file
Adjust settings if needed
Download your result
Detect Tables in Scanned PDFs & Images
Our advanced OCR technology identifies table structures within scanned documents, photos, and screenshots. It accurately captures rows and columns, preparing them for conversion into a structured spreadsheet format.
Download as .xlsx — Ready for Excel or Google Sheets
Once the table is extracted, you can download it as a standard Excel file (.xlsx). The file is fully compatible with Microsoft Excel, Google Sheets, and other spreadsheet software, allowing you to manipulate the data immediately.
Why Choose Plainscan for OCR to Excel?
Plainscan uses layout-aware OCR algorithms that go beyond simple character recognition. Our engine analyzes the visual layout of your document — identifying table borders, column headers, and multi-row structures — and recreates that exact structure in a proper spreadsheet.
AI-Enhanced Precision
Pro users get an additional AI layer that corrects misaligned columns and merged cells automatically.
Generous Free Tier
Convert up to 100 documents per day with a free account. No credit card required to start.
Secure & Private
Files are SSL-encrypted and auto-deleted within 24 hours. We never store your sensitive data.
Free vs. Pro: Choose Your Plan
| Feature | Free | Pro — $9.99/mo |
|---|---|---|
| Documents per day | 100 documents | Unlimited |
| File size limit | Up to 50 MB | Unlimited |
| AI Table Formatting | Basic | Advanced AI |
| Batch Processing | No | Yes |
| Ads | Yes | No Ads |
What Types of Documents Work Best?
OCR for Excel is essential for anyone dealing with paper-based or scanned data.
Finance Teams
Extract line items and totals from scanned invoices and purchase orders directly into Excel.
Data Analysts
Convert dense data tables from academic papers and reports into sortable spreadsheets.
Small Businesses
Digitize paper receipts and bank statements for faster expense tracking and reconciliation.
Frequently Asked Questions
Q: Is Plainscan's OCR to Excel tool free to use?
A: Yes — with a free Plainscan account, you can convert up to 100 documents per day at no cost. Sign-up takes under 30 seconds with no credit card required.
Q: Do I need to create an account to convert images to Excel?
A: Yes, a free account is required. This allows us to manage fair usage and keep your processing queue secure.
Q: What file types can I convert to Excel with OCR?
A: We accept JPG, PNG, PDF, and other common image formats. Output is always a standard .xlsx Excel file.
Q: How accurate is the table extraction?
A: For clean, high-resolution scans, Plainscan achieves extremely high accuracy. Pro users get AI formatting for complex multi-level tables.
Q: Are my documents stored after conversion?
A: No. All files are automatically and permanently deleted from our servers within 24 hours.
Q: Will the Excel file work with Google Sheets?
A: Yes. The downloaded .xlsx file is fully compatible with Google Sheets, LibreOffice Calc, and Microsoft Excel.